June Steering Committee Meeting Update

June Steering Committee Meeting Update

30 June 2007

30 JUNE 2007 ? In early June, key members of the Melges 17 Class Association held a conference call in regards to class officer positions and descriptions of responsibilties that are being suggested to the fleet and need to be voted upon at the upcoming National Championship August 25-26 in Crystal Lake, Michigan.

The steering committee is working on a slate of officers, and nominations will also be taken from the floor at that meeting.

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JUNE 1, 2007

A conference call of the steering committee for the Melges 17 Class was held at 5 pm on June 1, 2007.

Participants were: Brian McMurray, Bill Wiggins, Mary Anne Ward, and Bob Wynkoop. Absent from the call due to other obligations were Ken Wruk and Andy Burdick.

Our goal is to recommend to the class the offices and officers which will comprise the Executive Committee, the responsibilities of the offices and officers and to create a slate of individuals who will be willing to serve on the Executive Board. Our hope is to bring all this to the Melges 17 Class at the National Championships in August.

We examined and discussed the organizational make-up of the MC, C, E and A scow classes. Each of these classes has established offices and responsibilities which we have drawn on. Our recommendation to the Class will be that the Executive Board consists of the offices of Commodore, Vice Commodore, Rear Commodore, Secretary and Treasurer. The responsibilities of each office are defined as follows:

The Commodore shall be the chief executive officer. The Commodore shall preside at all meetings of the Board and the general membership. The Commodore shall have a general and active management of the business of the Corporation, and shall see that orders and resolutions of the Board are carried into effect. The Commodore shall have the general power and duties usually vested in the president of a corporation, saving unto the other officers those powers reserved unto them.

The Vice Commodore shall serve in the place and stead of the Commodore during the absence or incapacity of the Commodore, or temporary vacancy in the office of Commodore. The Vice Commodore shall be ex officio member of all committees, and shall attend to such other duties as may be required of him/her by the Commodore.

The Rear Commodore shall have such duties as the Board may specify, and shall act as Commodore in the event of a vacancy in that office during the period from the lapse of his/her term and the taking of office of his/her successor.

The Secretary shall have charge of all the records of the Corporation, shall give notice of all meetings, shall attend all such meetings and record all votes and other proceedings held therein in a book to be kept for that purpose, and shall have custody of the Seal of the Corporation, and when authorized shall fix same to any instrument requiring it, and to attest to same by his/her signature. The Secretary shall attend all committee meetings and keep records thereof when so required.

The Treasurer shall have charge of all funds of the Corporation and of their disbursement under proper direction. The Treasurer shall keep a record of all monies received or paid out, and shall take a report of same to each regular meeting and whenever requested to do so. The Treasurer or the Commodore shall sign all checks, drafts, and notes on behalf of the Corporation.

The Officers shall be elected at the annual meeting of the membership. The term of each office shall be two years except for the first officers elected when three officers will serve three years. After the first election, three terms will expire in even numbered years and two will expire in odd numbered years.

The Steering Committee is aware that most classes have either directors or governors who share in the responsibilities of running the class. Brian McMurray will contact Jonas Saunders to discuss how these positions are handled in the E Scow class. After much discussion about the various ways other classes have dealt with these positions we determined to continue getting input. We are currently inclined to think that the Executive Board should determine the structure and responsibilities for these positions.

We will discuss this further in our next meeting.

In an effort to create a slate of individuals willing to serve on the Executive Board several recommendations were made.

? The first recommendation will be that the individuals selected to serve on the Executive Board will determine which office they would prefer to hold.

? The second recommendation is a list of individuals willing to serve.

Bob Wynkoop agreed to contact the Heathcotes regarding their willingness to participate. I have contacted Iggy Labanaukas and he indicated he would like to be part of the Executive Board and is willing to serve. Brian will contact Bill Fauntleroy to see if he is willing to serve.

Additionally, we discussed the possibility of a succession plan where in the Vice Commodore would become the next Commodore and the Rear Commodore would then become the Vice Commodore. This will also be recommended to the class.

The call ended with the discussion of a potential October regatta. Several options were discussed including the Augusta Halloween Regatta, an Annapolis regatta and the WFORC which is held in Pensacola, FL.

The call ended at 5:30 pm

Submitted by Mary Anne Ward

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